Records are off-site, but the indexes are in books on open shelves in Room 103B at 60 Centre Street.ġ794-1924 - Records for State courts in Manhattan only. Card index with the original and the new name are in the office at 31 Chambers Street. Indexes are available in cards, bound volumes and in office databases. The name of an organization is required for an index search. Limited Partnership Agreements (1822-1910) - Contain names and addresses of partners and the address and purpose of a business.Īdditional records are kept at the County Courthouse, 60 Centre Street, Room 109B, as well as in off-site storage. Surrender of custody for adoption - records and indexes are permanently sealed.Ĭorporation Certificates (1804-1920) - Contain names and addresses of officers, name changes for businesses and non-profit organizations and the purpose of the business. The amount of information varies with each case but the following can often be found: addresses, occupations, family relationships and property holdings.ĭivorce proceedings are sealed for 100 years.Ĭommitments for incompetency are sealed for 75 years. They are indexed by plaintiff alone only on card indexes and by plaintiff and defendant on office databases.
These files provide information on individuals and corporations (both business and nonprofit organizations). Superior Court of the City of New York (1828-1895)
Other categories of records maintained at the Division of Old Records at 31 Chambers Street include:Ĭivil Action Case Files - Various New York State Courts: Business filings are located in Room 109B. But please note that matrimonial files, as pointed out above, are confidential under New York State law. This record will contain matrimonial judgments that have been issued by the court. A Matrimonial Judgment Section is located in Room 141B in the basement at 60 Centre Street. This record will show, for instance, whether a lawsuit has been commenced that would affect title to real property, whether a lien has been filed against a property, or whether a judgment has been entered by the court. The Judgment Docket and Lien Section of the County Clerk of New York County is located in Room 109B in the basement at 60 Centre Street (64). Judgment Docket and Lien Section Matrimonial Judgments Business Filings
Older hard-copy files are stored as follows (the year refers to that in which the case was commenced):Ģ004-present - all files (except for 2009, currently being reproduced off-site)ġ985-1992 - divorce files that start with 6, 7, 8 only (except in 1985)ġ993-1997 - divorce files starting with 3 onlyġ988 - general asbestos cases (400000/1988)ġ910-1954 - Waiting time - two business daysįor information about requisitioning files that are in storage or access to files on microfilm, or for other information, contact County Clerk staff.Ĭounty Clerk Archives, 31 Chambers Street, 7th FloorĬ. In addition, pursuant to rule (now repealed), some litigation documents, such as those revealing personal health information of an individual, might have been designated "secure" in the NYSCEF system any such document would not be available on-line except to the attorneys and parties to the case, but, unless subject to a sealing order, would be viewable at the courthouse. In general, if a Justice, pursuant to applicable rule, issues an order directing that a document or documents be sealed, the document or documents will not be available for public inspection. All documents subject to such an order are confidential and may not be viewed unless the Justice in the order provides for such examination often, an order will provide for access by (and only by) all parties and their attorneys upon presentation of proper identification.ĭocuments in cases that have been commenced by means of the New York State Courts Electronic Filing System ("NYSCEF") or that have been converted to e-filed status may be examined in the NYSCEF system at There are some limits on availability of these documents. Second, by law, a Justice of the court may, upon an adequate showing of certain circumstances (e.g., where trade secrets are involved), order that a file in a particular case be sealed in whole or in part or that a portion of the file be impounded by the County Clerk. First, by law the files in all matrimonial cases are confidential and are available only to the parties to the case or their attorneys, upon presentation of proper identification. Anyone who wishes to do so may examine the case files in that room. These files (other than older files and electronic files described below) are kept in the Supreme Court Record Room (Room 103 B, in the basement at 60 Centre Street, hours: 9 A.M. The County Clerk of New York County is responsible for receiving papers initiating actions and special proceedings and maintaining the official case files of the court, which contain all papers filed with the court in each case.
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